As a PfM, PMO, I can manage portfolio components

Any project can be included as a portfolio component by entering the project and selecting the portfolio from a list at INITIATION > Project Data > Include. On the other hand, Portfolio Managers (PfM) can add projects to a portfolio entering that portfolio and using the project private code. PMOs can also add projects to a portfolio by selecting the project from the organization’s project list.

Inside a portfolio, any project can be removed as a portfolio component by clicking the “delete” icon.

Individual portfolio components can be managed as projects by Portfolio Managers (PfM), the same way a Project Manager (PM) does. Portfolio Manager (PfM) can click project name to enter and manage a project.

Click the “download” icon [🡫] to download a file with the following fields:

  • Request Name, Project Name, Short Name.
  • ID: Project identifier.
  • Traffic Light: Qualitative traffic light for the global status of the project (work package #0) as of the published status date. Number 0 means white color; 1 means green color; 2 means amber, and 3 means red.
  • Business Unit: Business unit this project belongs to.
  • Value: Number indicating the project relative value or relative priority inside the business unit.
  • Size: Alphanumeric value indicating the project relative size inside the business unit.
  • State: Project state: 1=Initiating; 2=Planning; 3=Executing; 4=Closing; 5=Archived.
  • Status Date: Published project status date.
  • %Complete: Duration percent spent for the project.
  • %Work Complete: Effort percent spent for the project.
  • Baseline Start: Committed or authorized project start date.
  • Baseline Finish: Committed or authorized project finish date.
  • Start: Project manager’s best estimate of project start.
  • Finish: Project manager’s best estimate of project finish.
  • Budget: Committed and approved budget for the project.
  • Actual Work: Total approved hours by the project manager.
  • Baseline Work: Committed or authorized work hours for the project.
  • Planned Cost: Project manager’s best estimate of total cost for the project.
  • Baseline Cost: Committed or authorized budget for the project.
  • Actual Cost: Actual Cost of Work Performed up to the published status date.
  • Estimate At Completion: The expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete.
  • Phase: Current phase in which the project is at the published status date.
  • Client: User or organization receiving deliverables to accept them. Clients will receive final project products, service, or results.
  • RQ: User who requested the project, or Requester (RQ).
  • SP: User who sponsors the project, or Sponsor (SP).
  • PM: User who manages the project, or Project Manager (PM).
  • Project Tags: Project tags used for this project.
  • PM Assistants: Users appointed as PMA for this project.
  • Resource Pools: Resource pools providing Team Members (TM) to this project.
  • TMs
  • Creation Date: Project creation date in PMPeople.

Portfolio Managers (PfM) can view portfolio schedule, one line per portfolio component, at More… > SCHEDULE:

Frequently Asked Questions
How can I include a project in a portfolio?

Enter the project and select a portfolio from INITIATION > Project Data > Include. Alternatively, PfMs can use the private project code, and PMOs can select from the organization’s project list.

Can projects be removed from a portfolio?

Yes. Inside the portfolio, click the “delete” icon next to the project to remove it as a portfolio component.

What information is included in the downloaded portfolio component file?

The file includes key project details like status, schedule, budget, costs, project state, team roles, and metadata such as traffic light, value, tags, and more.