As a PM, I can download the project list

Project Managers (PM) and other managers (PMO, PMA, FM, RQ, SP), can download the list of the projects they manage inside a business unit by clicking the “download” icon [🡫]:

Downloaded file contains the following columns:

  • Project Name, Short Name, Project Type
  • ID: Project identifier.
  • Traffic Light: Qualitative traffic light for the global status of the project (work package #0) as of the published status date. Number 0 means white color; 1 means green color; 2 means amber, and 3 means red.
  • Business Unit: Business unit this project belongs to.
  • Value: Number indicating the project relative value or relative priority inside the business unit.
  • Size: Alphanumeric value indicating the project relative size inside the business unit.
  • State: Project state: 1=Initiating; 2=Planning; 3=Executing; 4=Closing; 5=Archived.
  • Status Date: Published project status date.
  • %Complete: Duration percent spent for the project.
  • %Work Complete: Effort percent spent for the project.
  • Baseline Start: Committed or authorized project start date.
  • Baseline Finish: Committed or authorized project finish date.
  • Start: Project manager’s best estimate of project start.
  • Finish: Project manager’s best estimate of project finish.
  • Budget: Committed and approved budget for the project.
  • Planned Work: Project manager’s best estimate of total work hours for the project.
  • Actual Work: Total approved hours by the project manager.
  • Baseline Work: Committed or authorized work hours for the project.
  • Planned Cost: Project manager’s best estimate of total cost for the project.
  • Baseline Cost: Committed or authorized budget for the project.
  • Actual Cost: Actual Cost of Work Performed up to the published status date.
  • Estimate At Completion: The expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete.
  • Phase: Current phase in which the project is at the published status date.
  • Client: User or organization receiving deliverables to accept them. Client will receive final project products, service, or results.
  • RQ: User who requested the project, or Requester (RQ).
  • SP: User who sponsors the project, or Sponsor (SP).
  • PM: User who manages the project, or Project Manager (PM).
  • Project Tags: Project tags used for this project.
  • PM Assistants: Users appointed as PMA for this project.
  • Creation Date: Project creation date in PMPeople.
  • Project Comments: Text field in INITIATION > Project Data.

Portfolio Managers (PfM) can download the list of their portfolio components.

Program Managers (PgM) can download the list of their program components.

Frequently Asked Questions
Who can download the project list in PMPeople?

Project Managers, PMOs, PMAs, Functional Managers, Requesters, and Sponsors can download the list of projects they manage within a business unit.

What information is included in the downloaded project list?

The list contains detailed project data such as identifiers, status, traffic light indicators, dates, costs, work estimates, stakeholders, and more.

Can other management roles also download project or portfolio lists?

Yes. Portfolio Managers can download lists of their portfolio components, and Program Managers can download lists of their program components.