As a PM, I can control procurement

This feature will allow users to manage work authorizations and payments. Seller’s performance information will also be maintained.

Project managers, or any other management role (PMA, PMO, PfM, PgM), can close the contract at PROCUREMENT-> Contract Administration.

After closing the contract, users are not able to manage payments and are not able to update ‘Summary of Contractor’s performance’

Project managers, or any other management role (PMA, PMO, PfM, PgM), can open the procurement at PROCUREMENT-> Contract Administration.

After opening the procurement, users are able to manage payments and are able to update ‘Summary of Contractor’s performance’.

Project managers, or any other management role (PMA, PMO, PfM, PgM), can control payments at PROCUREMENT-> Contract Administration by clicking on the arrow-down icon.
Click on Plus [+] icon to add a payment.

A Control Payment is detailed as follows :

  • ID : Unique identifier automatically generated for each procurement record.
  • Title : Short name or label describing the procurement item or service.
  • Amount : Total monetary value of the procurement as per the contract or invoice.
  • Invoice date : Date of submission of invoice.
  • Status : Current state of the procurement (e.g.,Payment Planned, Payment In Process)
  • Status date : Date of record creation or update. Date on which the procurement status was last updated.

  • Client Organization : Identifier of the buyer organization. The organization requesting or funding the procurement.

  • Client Project : Identifier of the buyer’s project.

  • Contract title : Name or description of the contract under which procurement is managed.
  • Contractor Organization : Identifier of the seller organization.
  • Contractor Project : Identifier of the seller’s project.
  • Currency : Currency type in which the procurement amount is defined (e.g., USD, INR, EUR).
  • Legal Number : Official legal reference number (e.g., invoice number, tax ID)
  • Amount to pay : Number for invoice amount to pay, actually (maybe after conversion, discount, penalty, etc.).
  • Currency to pay : Currency for invoice amount to pay.
  • Purchase order : Alphanumeric to identify the contract.
  • Due date : Date of due payment of invoice.
  • Description : Detailed explanation of the procurement or purpose.
  • Payee’s Account Number : Bank account number or payment account of the seller for fund transfer.

The contractor can only see payment planning at PLAN-> Plan Finance-> Invoices or CONTROL-> Control Finance-> Invoices if ‘Show Payment Planning to Contractor?’ toggle is enabled.