As a PgM, I can manage program timesheets

Program Managers (PgM) can manage time sheets of TMs assigned to program projects at More… > TIMESHEETS.

Program Manager (PgM) can select just one project of the program, or [All Projects].

Data grid can be used to visually manage team members’ capacity:

  • The time frame is determined by start date and the number of days, weeks, or months. Use [<] to navigate to the previous or next [>] time frame.
  • Rows can be grouped by 4 criteria: 1) Team members by projects; 2) Team Members by work package; 3) Projects by Team Member; 4) Work packages by team member.
  • Columns show the hours amount. Select [Actual Work] to view hours in progress, submitted, approved, or rejected. You can also select [Baseline Work], [Planned Work], and [Available]. Row timeframe sum on the right panel can be compared to row totals on the left panel.
  • The data grid can also be filtered by team members.

Actual work hours for the selected time frame can be downloaded to a file:

  • Select ‘All’ projects and click on download icon [🡫] to download all projects in program.
  • Select a ‘project’ and click on download icon [🡫] to download only the selected project.

The downloaded file has one row per team member, day and assigned work package. Each row contains the following data:

  • Team Member: Team Member’s name.
  • Resource Type: Resource type can be employee or contractor.
  • Business Unit: Business unit the project belongs to.
  • Resource Pool, Portfolio, Request Name, Project Name, Short Name.
  • Project ID: Project identifier.
  • Work Package: Work package team member has worked on.
  • Date: Working day date.
  • Hours: Hours worked this day, on this work package, by this team member.
  • Actual Work Cost: Calculated as hours * team member’s cost rate.
  • Actual Work Billable: Calculated as hours * team member work package’s selling rate.
  • Start Time: The time that team member started working on this work package.
  • End Time: The time that team member finished work on this work package.
  • Approval: Approval status can be “in progress”, “submitted”, “approved”, and “rejected”.
  • Comments: Comments annotated by the team member.
  • Order Number
  • Source Code
Frequently Asked Questions
How can a Program Manager download timesheet data for all projects?

Set the project filter to “All”, then click the download icon to export timesheet data for all program projects.

What grouping options are available in the timesheet data grid?

You can group rows by team members by project, team members by work package, projects by team member, or work packages by team member.

What details are included in the downloaded timesheet file?

The file includes data per team member, project, date, work package, hours, cost, billable value, start and end time, approval status, comments, and identifiers.